10 Practical tips for a smooth office move

Every good company or entrepreneur knows that office move can easily turn into a logistic nightmare. For this reason, we have decided to share 10 practical tips for a smooth move. Of course, for the perfect execution of a job relocation simply call our commercial movers NJ. Since real estates are our specialty and we cooperate with many companies, we know exactly which problems everyone encounters at some point in the business move. And just to gives you a little heads up, we will now tell you our tricks. From planning a new space to physical relocation, we will now explain when it’s good to move, and of course – how to do it smoothly.

1. For a smooth office move, it’s all about the timing

Regardless of whether you are a large corporation or owner of a small business – the beginnings are always the same. First, it’s important to evaluate the situation. Will a relocation at this point really help your business, and how? The first sign that a new office is urgently needed is a space shortage. A business that is growing is usually moving when the office is no longer large enough for all employees. In this situation, we urge you to consider renting our reliable storage NJ, because even short-time units can help you get more space. However, there is an opposite variant; if the firm has decreased, lost some employees or simply resides in an area that is much larger than the entire firm needs, moving is a good idea for cost reduction.

workplace - office move

The first sign that you need an office move urgently is a space shortage.

2. Look for a space that reflects the company

However, the size is not only a decisive factor in an office move. Some firms mature in time, and sometimes it just comes time to find a new place that will better reflect the image of a company. In this way, moving to a more commercial part of the city, like in NJ center, can improve business and attract more clients. Of course, always check with your movers what are the moving areas that they serve. Also, take a good look at how moving can affect your business and employees. Do you have enough resources to do this, and how will it affect overall productivity? When you make a decision, it is time for the next step.

3. Make a plan – and stick to it

Relocation of smaller firms in New Jersey is usually planned 6 months in advance, while large companies have to plan for up to two years in advance! The most important thing is that you, as a leader, have a plan in mind. Make a list of tasks that you need to complete before the office move – and stick to the deadlines at all costs. By creating a detailed plan before moving, you can be prepared for literally everything. Of course, the first step is finding a space that meets all your necessary criteria.

4. Choose a team coordinator

Choose someone from your company who can be a moving coordinator and oversee the move. For this job, you’ll need a person with exceptionally good organizational skills, who is both communicative and authoritative. Some problems are inevitable and you will have to make decisions at the last minute, so with the help of the coordinator, you will be able to relocate much easier. The most important thing to remember is that it’s all normal and that the entire team have to remain focused and coordinated.

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Some problems are inevitable and you will have to make decisions at the last minute during the move.

5. Encourage teamwork

Once you have selected a coordinator, it’s time to create a team to help you move. With their help, it will be much easier to move and nothing will be left out. Make a list of moving tasks, explain who is responsible for what, and set deadlines for execution. Make sure that your team is composed of people from different areas if the situation allows it. For example, leave all the care of office technology to an IT expert who is familiar with computers, phones, hard drives, etc.

6. Nothing without a detailed schedule

To have an exact schedule, you need to know when your space lease ends and, accordingly, determine the date of the office move. You should also include cleaning, disassembling and installing equipment at this time, as this can significantly affect the overall productivity of your entire business. In the end, it is our advice that you always leave more time. In that case, if there is a problem, you will have enough time to solve it and then return to your regular schedule.

7. Set a budget

Remember that the budget is an important part of your office move. It depends on the size of the office, the external services that you can use, and so on. It can also depend on where you move your office to if you maybe want to move long distance. So look for all the options. You will definitely find a business space in NJ that meets the requirements of your company, and it also fits into the budget. As much as you plan to allocate for moving, make sure you leave a surplus of money in case something is damaged during the move.

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You will definitely find a business space in NJ that meets the requirements of your company.

8. Notify others about your move

After moving, it is important to change the address at all places to let your customers know where they can find you from now on. Here’s what else you should do:

  • Update your address in the mail and with the logistics companies you use
  • Notify any newspapers that you are subscribed to of the new address
  • Send emails to other important state institutions
  • And of course, notify cable, internet, telephone providers

9. Call movers to help you relocate

Once you find a new space, you need to move into a new work environment. However, this is not as easy as it sounds. As we said, it’s best to call professional movers. With their help, moving does not have to be difficult if you are well organized.

10. Time to relax

For a smooth office move, it’s crucial to keep everything scheduled, to be organized and ready for challenges, as it will certainly be during moving. The bigger the company, the more difficult it is, but it does not necessarily mean that you will bankrupt or lose your mind when you arrive at your desired destination. You must plan in advance, especially considering that you need to find an adequate business space in NJ; so detailed planning will greatly facilitate your move and create a flawless transition for your business. Good luck!